The PH Holt Foundation understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, https://phholtfoundation.org.uk (“our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with our obligations and your rights under the law.
The PH Holt Foundation may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from May 2018.
Definitions and Interpretation
In this Policy, the following terms shall have the following meanings:
|“We/Us/Our”||means PH Holt Foundation incorporating the Holt Education Trust [a registered charity, number 1113708, and company limited by guarantee in England and Wales under company number 05731598, whose registered address is 151 Dale Street, Liverpool, L2 2AH. ICO Registration No: ZA073782]|
|“Cookie”||means a small text file placed on your computer or device by our Site when you visit certain parts of our Site and/or when you use certain features of our Site. Details of the Cookies used by our Site are set out in the section About Cookies;|
|“Cookie Law”||means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;|
|“personal data”||means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to us via our Site. This definition shall, where applicable, incorporate the definitions provided in the [Data Protection Act 1998], [EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”)];|
Information About Us
For the purposes of the Data Protection Act 1998, and under the General Data Protection Regulations due to come in force on 25th May 2018, the Data Controller is The PH Holt Foundation, 151 Dale Street, Liverpool, L2 2AH. Our nominated representative is Anne Edwards and can be contacted by email at email@example.com by telephone on 0151 237 2663 or by post at the registered address above.
What Does This Policy Cover?
As a data subject, you have the following rights under the GDPR, which this Policy and our use of personal data have been designed to uphold:
- The right to be informed about our collection and use of personal data.
- The right of access to the personal data we hold about you.
- The right to rectification if any of your personal data is inaccurate or incomplete.
- The right to be forgotten – i.e. the right to ask us to delete any personal data we hold about you.
- The right to restrict (i.e. prevent) the processing of your personal data.
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation).
- The right to object to us using your personal data for particular purposes.
- The right to prevent processing for direct marketing; we confirm we do not engage in direct marketing.
- The right to object to decisions being taken by automated means; we confirm we make no decisions on you using an automated process and profiling.
If you have any cause for complaint about our use of your personal data, please write to us by email at firstname.lastname@example.org or by post to 151 Dale Street, Liverpool, L2 2AH and we will do our best to solve the problem for you. If we are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Helpline: 0303 123 1113 (local rate) or +44 1625 545 745
Personal Data Collection
- Information that you provide by filling in forms on our site such as name and organisation, email and/or postal address and telephone numbers.
- Information about your visits to and use of this website which may include your IP address, geographical location, browser type and version, entry and exit page, length of visit, number of page views, route taken through this website and similar information.
- Information that you provide to us when applying for a grant or any other information you choose to send us. We will use this information only for the purposes of assessing your application, managing or monitoring any grant awarded, related administration or research purposes, and for sharing relevant information to other funding organisations to use in their own assessment of applications and managing or monitoring of grants awarded.
How We Use Your Data
We will only use your personal information for the purpose for which it was given and will not keep it for longer than necessary. We will comply with our obligations and safeguard your rights under the GDPR at all times. Our use of your personal data will always have a lawful basis, either because it is necessary for our service to you, because you have consented to our use, or in the legitimate interests of the Charity such as:
- Supplying our services to you including providing information you have requested.
- Internal record keeping for administrative, governance and grant making purposes.
- Replying to emails from you or to send you non-marketing communications.
- Analysing your use of our Site to enable us to improve your experience.
- Fulfilling statutory obligations.
- For compliance with legal obligations, in this case to provide full and accurate information to the Charity Commission and Companies House concerning the Trustees and Directors of the Foundation.
- We will not send you any unsolicited marketing or spam and will take all reasonable steps to ensure that we fully protect your rights and comply with our obligations under the [Data Protection Act 1998], [GDPR] and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- Third parties ( charities showcased by the Foundation and social media sites such as Twitter) whose links appear on our Site may use third party Cookies. If you click a function on our website that is associated with these parties (e.g. to share or tweet information, view information or a video) they will place cookies on your computer. We do not take responsibility for these cookies. Please note that we do not control the activities of such third parties, nor the data they collect and use and advise you to check the privacy policies of any such third parties.
We only keep your personal data for as long as we need to for the purposes described above in and/or for as long as we have your permission to keep it. We are committed to ensuring that your information is secure. To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect. Data we collect from our Site will only be stored in the UK. All other information you provide to us is stored on our secure cloud based services including Office 365 and Dropbox. This data is protected using password management tools and encryption.
Information provided through grant applications may be retained for up to 7 years for our compliance with legal and statutory obligations.
Sharing of Data
Your information will not be shared with third parties unless you have previously been informed, for example, on an application form, or as is required by law, such as with HMRC, or with the police for the detection or prevention of crime. This may include your personal data, for example, where we are involved in legal proceedings, where we are complying with legal obligations, a court order, or a governmental authority.
We may also compile statistics about the use of our Site including data on traffic, usage patterns, user numbers, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you.
Cross-border Data Transfers
Information that the PH Holt Foundation collects may be stored and processed in and transferred between any of the countries in the EU in accordance with this privacy statement. In addition, personal information that you submit for publication on the website will be published on the internet and may be available around the world.
Your Right to Withhold Information
You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.
How to Access Your Data
You have the right to ask for a copy of any of your personal data held by us (where such data is held). and we will provide any and all information in response to your request free of charge. Please contact us for more details at email@example.com or using our registered contact details.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added, and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. Cookies do not contain any information that personally identifies you or give access to your computer.
There are two main kinds of cookies: “session” cookies and “persistent” cookies. Session cookies only last for the duration of users using the website and are deleted from your computer when you close your browser, whereas persistent cookies outlast user sessions and remain stored on your computer until deleted, or until they reach their expiry date.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer using your browser’s anonymous usage setting (called “Incognito” in Chrome, “InPrivate” for Internet Explorer, “Private Browsing” in Firefox and Safari etc.)
First and third party cookies
First party cookies are cookies that we control and place on your device. Third party cookies are cookies that another party controls but are placed on your device when you visit our site. For example, we use Google Analytics cookies to gather information about the user experience on our website.
Cookies on this Website
We currently use no first party Cookies on our website.
The following third-party Cookies may be placed on your computer or device:
|Name of Cookie||Provider||Purpose|
To opt out of being tracked by Google Analytics across all websites visit their website.
Links to other websites